Aplos is a cloud-based accounting software for nonprofits. NetSuite Accounting software for nonprofits offers multiple features and functionalities to manage finances. You can use it for real-time financial reporting, accounts payable and receivable, and fund accounting. By utilizing the payroll features in your accounting software, you can save time, reduce errors, and maintain accurate financial records. When choosing accounting software for nonprofits, it’s crucial to consider a few important features.

This level of organization will want to ensure board members have full clarity of the organization’s finances through proper bookkeeping, cash management, and reporting. Your organization may also be growing and adding on paid staff members (rather than being fully volunteer-run), meaning payroll and time tracking are features you can no longer ignore. For example, if you receive any money from grants and need to allocate expenditures to them appropriately, you’ll want to ensure your software has fund accounting functionality. Ease of use is critical here, as smaller organizations won’t have the funds or personnel to dedicate to advanced accounting processes.

• This integration doesn’t just streamline operations; it frees your team from manual data entry and reduces errors, allowing you to redirect precious time and resources toward program delivery and community impact.
• The product is offered by Silent Partner, a nonprofit-specific software company that has tailored solutions for nonprofits for almost three decades.
• It creates a simple solution that allows your organization to easily share critical financial information with donors, board members, and volunteers.
• One of the game-changers for nonprofit accounting management is Jotform’s integration with QuickBooks.
• You’ll want to look at the accounting features to see if the software matches your accounting needs, as well as pricing and functionality.
• With Quicken, you can easily categorize transactions, monitor cash flow, and gain insights into your organization’s financial health.

Best Nonprofit Accounting Software

Custom software solutions save time for nonprofits by performing the exact tasks necessary to run your NPO. These include industry-specific functions, primarily fund accounting and the real-time collection of donations. This includes the financial management of online donations from crowdfunding or foreign sources, which must be reported along with an NPO’s main funding. Multiview ERP’s general ledger can manage financials for multi-entity organizations.

Can I use multiple accounting platforms together?

I’ve taken the time to review the best tools that would suit different types and sizes of nonprofits. As a nonprofit professional she has specialized in fundraising, marketing, event planning, volunteer management, and board development. To read more tips and resources on nonprofit management and fundraising, visit the Donorbox Nonprofit Blog. 50,000+ nonprofits worldwide have used our tool to boost donations and effectively manage their donors.

Givebutter Plus’ native QuickBooks Online integration—along with integrations to Xero, Sage Intacct, and others—helps your fundraising and finance tools work better together. The platform was built specifically for nonprofits, and it shows. CustomBooks (previously AccountingSuite) is a cloud-based accounting and inventory platform originally built for small businesses.

Best Accounting Software For Nonprofits of 2025

It supports peer-to-peer fundraising, grant and award management, nonprofit marketing, and donor payment acceptance. Xero also excels at accounting basics that can keep your nonprofit’s budget on track, including thorough financial reporting and expense tracking. It also offers both fund-based and encumbrance accounting, which makes for easier budget tracking. It’s grounded in fund-based accounting, so you don’t need to customize your software’s built-in general ledger for nonprofit-specific accounting needs. It’s also on the pricier end of accounting software that wasn’t built for nonprofits. Zoho Books’s thorough reporting features include expense reports that simplify transparency and fund tracking.

Improve Your Volunteer and Donor Databases

It doesn’t offer an ongoing discount for nonprofit orgs, but you can get a one-year subscription to QuickBooks Online Plus (not including payroll) for an $80 one-time fee through TechSoup. QuickBooks offers accounting, payment processing and payroll all in one place, but you have to pay extra for a payroll plan, starting at $50 per month. Through QuickBooks Online, a nonprofit organization can keep a close eye on each project’s cash flow via the Cash Flow Dashboard.

Make an informed choice to equip your organization with the tools it needs to thrive. It depends on features, the number of users, and the size and complexity of the organization. It reduces manual data entry, improves accuracy, and provides a holistic view of donor relationships and financial contributions. Smaller organizations might prefer simpler, more cost-effective options like MoneyMinder. It helps manage donor relationships, track contributions, and ensure grant compliance.

This makes it very difficult to create realistic budgets and longer-term goals if you don’t have the right accounting tools. This lack of time means you have less energy to focus on accounting and bookkeeping. Between meeting with Board members, tracking volunteers, and applying for grants, you’re probably low on spare time. Nonprofits often struggle to maintain their financial data and general ledger because they are usually not accounting experts. The Financial Accounting Standards Board sets strict requirements for nonprofits.

With Blackbaud Financial Edge NXT, you can manage your cash flow, accounts payable, and accounts receivable. You can even send payment receipts to your donors as a token of appreciation and proof of having received their contributions. You can provide role-based access and let users work from any location online.

The following financial statements must be provided and updated each year to remain in compliance with the IRS. FASB 117 gives nonprofit accountants standards to follow when filing these documents. Nonprofit accountants are there to review the bookkeeper’s work and ensure that the organization understands and follows the rules put in place by the IRS. Do you think expert coaching will help boost your fundraising efforts? Check out Donorbox, the simple-to-use, affordable, and powerful solution for online fundraising. After the free trial, pricing depends on your nonprofit’s needs.

• QuickBooks Online works best when paired with third-party apps to add functionality for donor management and grant management.
• Costs vary based on features like fund tracking, user seats, and integrations.
• QuickBooks accounting software helps nonprofits track and manage their finances with budgeting, reporting, and bank reconciliation features.
• It’s designed for nonprofits with complex budgeting and grant management needs.
• QuickBooks is the standard-bearer for affordable, accessible, online accounting software.

With charity accounting software, it’s straightforward to set up automatic billing, invoicing, and report scheduling. This is one of the main reasons for using accounting software, so don’t skip on researching the details. Delivering detailed reports on how donors’ funds have been spent is essential for complete transparency.

If you’re paying for an online accounting solution, integrations with popular business software should come as standard. Nonprofit-specific reporting, which includes tax forms best accounting software for nonprofits and donor report generation, is a must. Charities and similar organizations rely on volunteers, and although this removes the hassle of payroll, there are still protocols to carefully follow. It’s common for not-for-profit companies to receive general funds that can be spent however the organization sees fit, alongside restricted funds that must be used for specific purposes. The mobile version of the software, Xero Touch, makes it possible to access all your accounting data instantly from wherever you may be.

First, they collect all financial records in one place, right from invoices and bank statements to fundraising and other financial transactions. It will help effortlessly transition your accounting needs if your organization grows later. It also helps remain transparent with the donors and earn their trust in your organization. However, for first-time users, it offers a 30-day money-back guarantee plan.

Tax Form 990 can also help educate the public on programs offered by the nonprofit organization. This form allows the IRS to gather information about the organization and educates organizations about tax law requirements and compliance. All tax-exempt organizations in the US must file an annual information return with the IRS, which includes Form 990. These donation statements are proof that a donor has contributed to your organization—something the donor can keep as proof if the government starts to investigate their claimed tax deductions further.